Preparing Pit Bay Products for a new Season

If you have created a time based pit bay product, that reserves a bay or paddock space for a specified date and time, you will need to create a new one once that time period has passed. For example, if you had a product that allowed reservations for the whole calendar year of 2023, you will need to create another product for 2024 to cover the new seasons reservations. 

If you have Event Based reservations, you will also need to allocate eligible events from the new season.

This step-by-step guide will help you to create a product for a new year or season. 

Create the new season's product

1. Click "+ New Product" and complete the required fields to create a new product. Give this new product a name like "Annual Bays 2025" etc. This will be shown online to your customers when they are choosing what to purchase
2. From the drop down select Date Range. You can then give this product a Description to provide more details to your customers about what they are purchasing.
    
3. Set the Reservation window - this is the start and end date for the period of time in which the reservation will be valid, e.g. January 1 - December 31 in a single calendar year. 
4. Set the Purchase window which is the start and end date for the period of time in which the product can be bought e.g. if you want to sell your annual pit bays between November 1 and March 31.
   
   Optionally, you can set this product to Require confirmation. Use this option to require your customer to explicitly confirm for each event that they will be attending and using the pit bay. By default the system assumes that someone with a valid registration for the pit bay will be using it at every single event.
   
   If you are also having Event Reservations for your pit bays, i.e. reservations only for a single event, you may want to consider setting the "confirmation days before end" for you annual bookings to coincide with your Event Bookings. e.g. Annual Bays must be confirmed 7 days before the event, and Weekend Reservations can be made 6 days before the event. 
   
   
5.  Set a price for every grade/membership type which can be purchased using this product. 

To add a new price level click the + Add New Price button. To remove a price level click the red Remove button. 

6. Once you have then created the Pit Bay Products for the new season you can then allocate these pit bay products to events. Repeats this process if you are also having Event based reservations too. 

Select the Bays you'd like to allocate as available on these events and click the blue Allocate To Events button.